Volunteer Role Descriptions

We are seeking volunteers to support the implementation and organizing of the 22nd Session of The Youth Assembly,  which will take place from August 10-13 2018 in New York City. Volunteer opportunities are only available to qualified applicants living in the Greater New York area

 

Social Media

  • Gather key takeaways and build up the conversation at the conference through engaging live tweets, Facebook Live videos, and IG stories
  • Identify and engage active and talented youth during The Youth Assembly to feature on social media
  • Assist communications/media team or partners in facilitating interviews or media activities when necessary
  • Assist main staff with other tasks as needed
  • Escort a group of delegates to a Permanent Mission
  • Report to the head of Communications
 

Conference Sessions

  • Help with the execution of The Youth Assembly program to create and maintain a superb experience for speakers and delegates in every session of the conference
  • Engage with and assist  conference speakers, offering them logistical support and guidance around the conference area
  • Ensure rooms for events are perfectly prepared for each session
  • Replenish speaker tables with bottled water every session
  • Make sure the conference rooms are clean, and assist with general management of the audience before, during and after sessions
  • Maintain room capacity and check in delegates coming into your assigned room
  • Handle any online or hard-copy materials needed by speakers in and out of the room in coordination with other team volunteers when necessary
  • Report to the head of Programs and assist the Program Team or conference speakers during session activities as needed
  • Escort a group of delegates to a Permanent Mission 
  • Assist main staff with other tasks as needed
 

Youth Development

  • Support the implementation of activities or initiatives that offer exciting opportunities for delegates/observers at the conference
  • Identify and engage active and talented youth during The Youth Assembly to participate in activities
  • Attend conference sessions, including the Impact Challenge and engage with youth; assist partners as needed
  • Assist peer mentors with sessions 
  • Escort a group of delegates to a Permanent Mission
  • Table opportunities during the conference 
  • Set up and clean up tabling materials
  • Report to the head of Youth Development
  • Assist main staff with other tasks as needed
 

Registrations

  • Be part of the team in charge of delegate relations (welcoming, checking in, and helping delegates with inquiries) as well as traffic control throughout the conference
  • Assist in setting up and breaking down the registration desk
  • Welcome attendees in front of the gate and distribute their passes 
  • Check-in attendees as they arrive at the desk and distribute their conference materials
  • Assist delegates with their inquiries
  • Move the session materials in and out of the room in coordination with logistics volunteer
  • Help attendees find their way around the conference venue
  • Guide attendees to assigned rooms/seats
  • Report to the Head of Registrations
  • Escort a group of delegates to a Permanent Mission 
  • Assist main staff with other tasks as needed
 

Supplies and Logistics

  • Play a critical role in creating a well-organized conference by helping ensure the smooth management of supplies and logistics
  • Assist in assembling and transporting conference materials before/during the conference and packing them up after the conference
  • Be in charge of conference and evening event supplies; Keep an eye on supplies and materials and their whereabouts
  • Organize the supplies and materials and place them in the appropriate areas
  • Distribute supplies to specific rooms and areas
  • Acquire or put together additional supplies/materials as needed (i.e. bottled water, name badges)
  • Report to the head of Special Events and Logistics
  • Escort a group of delegates to a Permanent Mission
  • Assist main staff with other tasks as needed
 

Photography

  • Capture the indomitable spirit and passion of young leaders as they partake in heated debates and interactive workshops at the conference
  • Take high resolution and well-composed photos of important moments and activities
  • Serve as a cameraman for interviews when necessary
  • Assist head Photographer/Videographer if necessary
  • Report to the head of Communications
  • Assist main staff with other tasks as needed
  • Must have a photography portfolio; has camera gear/equipment
 

YA Representatives

  • Support the implementation of seasonal programs beyond the flagship conference and be in charge of the facilitation of delegation groups from around the world
  • Guide and escort the Program Package participants based on their itineraries throughout the conference, evening events, meals, and accommodations
  • Stay with your group and assist your group members with their inquiries throughout the duration of their Program Package
  • Coordinate with delegation group leader when available
  • Ensure proper distribution of conference supplies and services to the group members
  • Register Program Package participants for the conference
  • Familiarity with New York City to guide participants is a plus, but not required
  • Report to the head of Special Events and Logistics
  • Escort a group of delegates to a Permanent Mission 
  • Assist main staff with other tasks as needed