Volunteer Role Descriptions

We are seeking volunteers to support the implementation and organizing of the 23rd Session of The Youth Assembly,  which will take place from February 15-17, 2019 in New York University, New York City, USA. Volunteer opportunities are only available to qualified applicants living in the Greater New York area

 

Social Media

  • Gather key takeaways and build up the conversation at the conference through engaging live tweets, Facebook Live videos, and IG stories

  • Identify and engage active and talented youth during The Youth Assembly to feature on social media

  • Assist communications/media team or partners in facilitating interviews or media activities when necessary

  • Assist main staff with other tasks as needed

  • Escort a group of delegates to a Permanent Mission

  • Report to the head of Communications

 

Conference Sessions

  • Help with the execution of The Youth Assembly program to create and maintain a superb experience for speakers and delegates in every session of the conference

  • Engage with and assist conference speakers, offering them logistical support and guidance around the conference area

  • Ensure rooms for events are perfectly prepared for each session

  • Replenish speaker tables with bottled water every session

  • Make sure the conference rooms are clean, and assist with general management of the audience before, during and after sessions

  • Maintain room capacity and check in delegates coming into your assigned room

  • Handle any online or hard-copy materials needed by speakers in and out of the room in coordination with other team volunteers when necessary

  • Report to the head of Programs and assist the Program Team or conference speakers during session activities as needed

  • Escort a group of delegates to a Permanent Mission

  • Assist main staff with other tasks as needed

 

Youth Development

  • Support the implementation of activities or initiatives that offer exciting opportunities for delegates/observers at the conference

  • Identify and engage active and talented youth during The Youth Assembly to participate in activities

  • Attend conference sessions, including the Impact Challenge and engage with youth; assist partners as needed

  • Assist peer mentors with sessions

  • Escort a group of delegates to a Permanent Mission

  • Table opportunities during the conference

  • Set up and clean up tabling materials

  • Report to the head of Youth Development

  • Assist main staff with other tasks as needed

 

Registrations

  • Be part of the team in charge of delegate relations (welcoming, checking in, and helping delegates with inquiries) as well as traffic control throughout the conference

  • Assist in setting up and breaking down the registration desk

  • Welcome attendees in front of the gate and distribute their passes

  • Check-in attendees as they arrive at the desk and distribute their conference materials

  • Assist delegates with their inquiries

  • Move the session materials in and out of the room in coordination with logistics volunteer

  • Help attendees find their way around the conference venue

  • Guide attendees to assigned rooms/seats

  • Report to the Head of Registrations

  • Escort a group of delegates to a Permanent Mission

  • Assist main staff with other tasks as needed

 

Supplies and Logistics

  • Play a critical role in creating a well-organized conference by helping ensure the smooth management of supplies and logistics

  • Assist in assembling and transporting conference materials before/during the conference and packing them up after the conference

  • Be in charge of conference and evening event supplies; Keep an eye on supplies and materials and their whereabouts

  • Organize the supplies and materials and place them in the appropriate areas

  • Distribute supplies to specific rooms and areas

  • Acquire or put together additional supplies/materials as needed (i.e. bottled water, name badges)

  • Report to the head of Special Events and Logistics

  • Escort a group of delegates to a Permanent Mission

  • Assist main staff with other tasks as needed

 

Photography

  • Capture the indomitable spirit and passion of young leaders as they partake in heated debates and interactive workshops at the conference

  • Take high resolution and well-composed photos of important moments and activities

  • Serve as a cameraman for interviews when necessary

  • Assist head Photographer/Videographer if necessary

  • Report to the head of Communications

  • Assist main staff with other tasks as needed

  • Must have a photography portfolio; has camera gear/equipment

 

YA Guides

  • Support the implementation of seasonal programs beyond the flagship conference and be in charge of the facilitation of delegation groups from around the world

  • Guide and escort the Conference Plus participants based on their itineraries throughout the conference, evening events, meals, and accommodations

  • Stay with your group and assist your group members with their inquiries throughout the duration of their Conference Plus Package

  • Coordinate with delegation group leader when available

  • Ensure proper distribution of conference supplies and services to the group members

  • Register Conference Plus participants for the conference

  • Familiarity with New York City to guide participants is a plus, but not required

  • Report to the head of Special Events and Logistics

  • Escort a group of delegates to a Permanent Mission

  • Assist main staff with other tasks as needed