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Group Application (10 or more)

Regular application resumes until June 21, 2018.

KEY DATES

May 1 to 30, 2018: Early application period
May 31 to June 21, 2018: Regular application period
June 1, 2018: Application notification (Early applicants only)

Early application dates
June 1, 2018: Application notification (Early applicants only)
June 15, 2018: First installment (payment) deadline
June 29, 2018: Second installment (final payment) deadline

Regular application dates
July 1, 2018: First installment (payment) deadline
July 15, 2018: Second installment (final payment) deadline

GROUP SIGN-UP

Applicants can register as a group if there are ten (10) or more members.  A group leader should be assigned to facilitate the group’s application and registration process.  

The role of the group leader is to:

  • Fill out the group information form
  • Provide each group member with a group-specific application link (provided after filling out the group information form)
  • Collect and submit the administration fees from accepted group members
  • Distribute the registration confirmation documents to each accepted group members
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Get one free slot for every 15 paid group members

FEE

What is the cost for booking a Program Package?

The cost information is available under each specific Program Package option below. To book a Program Package, an accepted applicant will be required to pay:

  • The first installment of $350 per person by July 1, 2018. This payment is required to process the registration and reserve a space for the Program Package.
  • The second installment for the remaining balance payment of a selected Program Package by July 15, 2018. This payment is required to complete the registration and receive admission to the Program Package. 

What does the Program Package cost cover?

The Program Package cost is collected by Friendship Ambassadors Foundation (the organizer), in order to cover the costs of administration, service arrangement, and management of the event, which include but are not limited to staff support, service arrangements such as lodging, transportation, meals, venues, supplies, logistics, programming, security requirements, and other event service related costs.

Please note that the United Nations, US embassies, Permanent Missions or any of FAF’s program partners are not in any way involved in the Youth Assembly Program Package application or registration processes.

Is the Program Cost refundable?

In the event of cancellation, the first installment is non-refundable as the fee is collected to cover FAF’s admin cost in reviewing, processing of applications, issuing documents, and reserving services from vendors; A proportion of the second installment may be refunded if cancellation is made more than 2 weeks prior to the program. Please read the detailed refund policy in the Terms and Conditions.

VISA

International applicants who are based outside of the United States are responsible for obtaining their own visa to travel to the US. Please note that Friendship Ambassadors Foundation’s responsibility is limited only to supplying the invitation letter to the event. Friendship Ambassadors Foundation is not affiliated with US embassies abroad, and it has no ability to influence the embassies’ decisions on applicant visas.

APPLICATION GUIDELINES

Before filling out the application form:


STEP BY STEP PROCEDURE

Group Sign-up → Group Member Application → Group Registration → Final Admission

I. Group Sign-up

Group leaders must complete all information required in the group information form. Within 3 business days, group leaders will be provided with specific group member application link and a deadline for group members to submit their applications. Group leaders should promptly forward the application link to each group member.

II. Group Member Application

You will be instructed to read the Terms and Conditions before filling out your application form. To submit your application, you must complete all required information. Please note that you cannot save your answers at any point. Please review the application guidelines to help you prepare the requirements.

Applications will be reviewed and evaluated based on eligibility. Fill out the form carefully and to the best of your knowledge as it will determine your acceptance to the program. Submission of the form does not automatically guarantee acceptance.

Group leaders will be notified of the status of each group member’s applications, along with further instructions on June 1, 2018, 9:00 pm EST. Please do not call or email regarding the status of your application prior to this date. Regular application decisions will be sent on a rolling basis. 

III. Group Registration

1. Pay the first installment

Group leaders must follow the instructions from the email that they received on June 1, 2018 on how to make the payment for the Program Package registration.

The first installment of $350 per person is due by July 1, 2018 or upon application acceptance in order to begin registration and secure spaces for the Program Package.

The second installment per person to complete the Program Package payment will be due by July 15, 2018.

2. Wait for your registration confirmation

Once we receive your group members' administration fees, the group leader will be notified with an email confirming the Program Package registration and containing the invoices, invitation letters (for visa applicants only), and further instructions within 3 business days.

For U.S. visa applicants:

If your group members need to apply for a U.S. visa to attend the program, the group leader will receive a formal invitation letter for each group member after all administration fees are received. Please note that this letter does not serve as the formal admission letter, nor guarantee acceptance of your U.S. visa application.
Once your group members’ U.S. visa application is granted by an embassy, please proceed to the next step. If they are not able to obtain their visa by first attempt, we suggest that they reassess their application requirements to see if there are any insufficient documents and decide whether they wish to apply again. Unfortunately, we are unable to refund the first installment for the Program Package registration in the case that visa is not granted, as we have invested our efforts in processing your application. Please review the terms and conditions here.

IV. Final Admission

1. Pay the second installment

Follow the instruction on your invoice to pay the second installment for any outstanding balance for your group’s Program Package registration. The deadline to complete the payment is by July 15, 2018.

2. Receive your formal admission letter

The group leader will receive all accepted group members' formal admission letters upon completion of your group registration. The group leader should forward these letters to all accepted group members.

3. Check in using your formal admission letter

The group leader should remind all group members to print or save a copy of their formal admission letter and present it to the Youth Assembly Representatives on the day of check-in.

4. Check emails frequently for important announcements before departure

The Program Package itinerary and the event preparation guide will be provided approximately two (2) weeks prior to the event.

 

Take the first step:

Only one (1) form submission is allowed per group

The form is best viewed on desktop