Frequently Asked Questions
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+ Who can apply as Delegates?
Applications are open for youth age 16-28 with a proven track record of leadership experience, school, or community involvement and are interested in global affairs, sustainable development, and youth issues.
+ Can applicants age 29 or older apply?
Yes. Applicants who are older than 28 may apply as an Observer.
+ I’m 29 but I still consider myself youth. Why can’t I apply as a Delegate?
Various organizations have their own definition of youth. At The Youth Assembly, we do not have a strict definition of youth, but have defined a certain age-range for who is considered a “Delegate” for our program planning purposes. Applicants 29 or older should apply as an observer to attend The Youth Assembly.
+ Who organizes The Youth Assembly?
Friendship Ambassadors Foundation spearheads every session of The Youth Assembly since its inception in 2002, with the support and partnership of notable organizations and companies.
+ What happens at The Youth Assembly?
At The Youth Assembly, young leaders from around the world gather to tackle the world's greatest challenges. Participants discover fresh insights and solutions, inspire others with their work, and form lasting connections with peers and seasoned leaders from NGOs, businesses, and international bodies and agencies.
+ Where does The Youth Assembly take place?
The Youth Assembly is currently hosted in New York City, USA. Sessions have taken place in prestigious venues such as the United Nations, New York University, Hunter College, and the iconic Roosevelt Hotel, among others.
+ When and where will the next session be held?
The next session (23rd session) will occur from February 15-17, 2019 in New York University, New York City, USA.
+ How can I attend the 23rd session?
+ What do the fees cover?
The fees cover the costs of administration and management of the event, which include but are not limited to staff support, venues, supplies, logistics, security requirements, and other conference-service related costs.
+ Are the fees non-refundable?
The $225 fee is non-refundable and non-transferrable under any circumstances and for any reason. These circumstances and reasons may include, but are not be limited to, application withdrawal by applicant, registrant cancellation, medical condition, or denial of visa application with U.S. embassies. For Conference Plus, a proportion of the second installment may be refunded if cancellation is made before certain deadlines. Please read the refund policy in the Terms and Conditions (Conference Basic Terms and Conditions | Conference Plus Terms and Conditions).
+ I have applied to Conference Basic, but would like to switch to Plus. What should I do?
You must fill out another form. Please note that you must be accepted and registered to the program first before requesting for an upgrade. Any change to the application/registration will only be accommodated before January 2, 2019. For inquiries and upgrade requests, please email firstname.lastname@example.org. Upgrading may slow down your registration process, therefore we highly recommend deciding carefully before submitting your application.
+ Can I switch to Conference Basic after I have registered/paid for Conference Plus?
Changes may slow down your registration process, therefore we highly recommend deciding carefully before submitting your application. To request to switch from Basic to Plus, please email email@example.com. Please note that you must be accepted and registered to the program first before requesting for a downgrade. Any change to the application/registration will only be accommodated before January 2, 2019.
+ What happens after I have submitted my application form?
You will receive an auto-response email shortly after you have submitted the form. This email will contain a copy of your submitted application form, as well as other important information. Please note that submission of an application form does not automatically guarantee acceptance to The Youth Assembly. Your application will be reviewed based on eligibility. You will receive an email regarding the status of your application within 7 business days. If your application has been accepted, you will be instructed to proceed with your registration.
+ What happens if I am not able to finalize my registration on time?
If no actions are taken before the payment deadline, your application will be considered withdrawn. If you need more time, you may request for extension before the payment deadline. However, extension requests will only be approved on a case-to-case basis.
+ I want to bring a group delegation to the event. What do I need to know?
Applicants can register as a group if there are ten (10) or more members. You can get one free slot for every 10 paid group members. A group leader should be assigned to facilitate the group’s application and registration process. The role of the group leader is to facilitate the application and registration process, specifically by: (1) Filling out the group information form; (2) Providing each group member with a group-specific application link. This link will be provided within 3 business days after group information form submission; (3) Collecting and submitting the administration fees from accepted group members; (4) And distributing the registration confirmation documents to each accepted group members. Read the group application guidelines for more detailed instructions.
+ Are accommodation, meals, and transportation included?
Participants who sign up for the Conference Basic option ($225.00) are responsible for their own travel arrangements, including accommodation, meals, flight, airport transfers, and visa application fees. Conference Plus option (Starts at $1,300.00) includes arranged accommodation, meals, and local transportation, in addition to special activities/services.
+ What are the next steps after I have finalized my registration?
Once you have finalized your registration, you will receive a formal admission letter, which you will need to present to the YA Representative during check-in (before the conference formally starts). Please expect to receive updates via email regarding the check-in information, conference agenda, and opportunities for participants. If you have applied for a visa, please notify us about its status on or before January 11, 2019. You will receive your formal admission letter once you have confirmed your visa status.
+ What is the difference between Early-Bird (ends on November 20, 2018) and Regular registration?
Early-bird Delegates/Observers will be the first to receive an invitation to sign-up for a visit and briefing at a Permanent Mission to the United Nations. Spaces are very limited.
+ I need a U.S. visa to attend the event, what do I need to do?
International applicants who are based outside the United States are responsible for obtaining their own visa to travel to the US. Contact the nearest U.S. Embassy or Consulate to find out how. Acceptance to The Youth Assembly does NOT guarantee the issuance of a visa or admission into the United States. Visa issuance is entirely contingent on U.S. Embassy’s and Consulate’s discretion. Admission into the United States is contingent on U.S. Customs and Immigration Authorities’ discretion at the point-of-entry.
Please also note that the organizers' (Friendship Ambassadors Foundation/FAF) responsibility is limited only to supplying an invitation letter. FAF cannot make personal phone calls or requests on your behalf to specific Embassies or Consulates. Intervention with the diplomatic and consular affairs by a host organization is not possible, and reliance on such phone calls may slow your application process or decrease your chances of obtaining a visa.
+ The remaining balance payment is due soon, but I have not yet received my visa. What should I do?
Please inform us about the status of your visa on or before your payment deadline. We recommend applicants not to pay the remaining balance if they have not yet received their visa to avoid high cancellation fees. Please note that due to limiting spaces, we are not able to reserve the slot of an accepted applicant if complete payment is not received by the deadline, and a cancellation notice will be sent to registrants. However, we will do our best if there is still space available to resume an applicant’s registration when he/she obtain a visa and is ready to submit the balance payment before the event. Please note that the first installment will not be refunded under any circumstances.
+ Is there a language requirement?
All events at The Youth Assembly are carried out in English. Additionally, all applications must be submitted in English.
+ Is the program fully-funded?
No. There is no financial aid available to support applicants at this time. We suggest applicants to check local organizations for sources of subsidy and support. You can also utilize our fundraising guide, which provides suggestions to help with self-funding efforts.
+ Are the event facilities wheelchair accessible?
Yes, all event facilities are wheelchair accessible. However, we suggest the participant to bring a caregiver/companion with him/her throughout the event.
+ Do you accommodate food/diet restrictions?
Due to the large number of participants, food restrictions and special diets cannot be accommodated in the meal offerings included in the Conference Plus. Please note that meals are only included in the Conference Plus option.
+ I am attending with another person. Does my companion need to register for the event as well?
Yes, your companion will also need to register for the event.
+ Can my parent/guardian/companion get access to the event and/or stay in the same dorm/hotel room with me?
Your parent/companion must register as an Observer in order to gain access to the event, accommodations, and other Conference Plus or Conference Basic services.
+ I have emailed you regarding the status of my application, but did not receive any reply.
Please wait for the status of your application seven (7) business days after you have submitted your application. Due to the large volume of applications we receive on a daily basis, we are unable to respond to emails individually and answer phone inquiries regarding the status of the application. We appreciate your patience and cooperation!
+ I have a question that is not addressed here. What should I do?
Please send an email to firstname.lastname@example.org with the nature of your inquiry in the subject line.