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Delegate Package >> Individual Application

To book a Delegate Package as a delegate or observer for the 2018 Winter Youth Assembly, please read the following information carefully. Before applying and registering, please make sure you fully understand and agree to the terms and conditions as well as the application and registration procedures. If you need any clarifications or have questions or concerns, we recommend that you contact us or read FAQs before applying. You can reach us via email yapackage@faf.org.

Important Notice - Please Read

Key Dates

  • October 16, 2017: Application opens
  • December 31, 2017: Application closes (with $15.00 application fee)
  • January 7, 2018: Registration deadline ($200.00 Delegate Package initial payment)
  • January 15, 2018: Final admission deadline (remaining balance or complete Delegate Package payment)

Fees

  • Application Fee:
    • A $15.00 non-refundable and non-transferable fee is required to review and process a single application.
    • Submission of the application form and fee do not guarantee application acceptance nor complete the registration for the Youth Assembly Delegate Package.
    • Only accepted applicants will be provided with further instructions on how to proceed with registration and payment for the Delegate Package. Please DO NOT submit the Delegate Package payment prior to application acceptance.
    • The last day to submit the application for the Delegate Package is by December 31, 2017.
  • Delegate Package Payment:
    • The Delegate Package cost is $1,150 per person for double occupancy (accommodation room with 2 paying registrants); $1,450 per person for single occupancy (accommodation room with 1 paying registrant).
    • Accepted applicants (registrants) can submit the Delegate Package payment in two (2) installments:
      • $200.00 per person due upon application acceptance. This initial payment is required to begin registration and secure a space for the Delegate Package. Reservation confirmation (with invitation letter) will be provided once this payment is received. The latest day to submit the initial installment is by January 7, 2018;
      • The remaining balance payment ($950/$1,250 depending on room occupancy choice) due by January 15, 2018. This payment is required to complete the Delegate Package payment and registration. Formal Admission Letter will be provided once this payment is received. 
    • Accepted applicants (registrants) can also choose to submit the Delegate Package payment in full on or before January 15, 2018.
    • Please note that the United Nations or any of FAF’s program partners are not in anyway involved in the application or registration processes.
  • What do the application fee and Delegate Package payment cover?
    • While there is no registration fees required to take part in meetings or events that take place inside the United Nations Headquarters, these non-refundable fees are collected by Friendship Ambassadors Foundation (the organizers), in order to cover the costs of general administration and management of the event, which include but are not limited to staff support, venues, logistics, security requirements, and other Delegate Package service related costs.

Visa support

International applicants who are based outside of the United States are responsible for obtaining their own visa to travel to the US. Please note that Friendship Ambassadors Foundation’s responsibility is limited only to supplying the invitation letter. Read FAQs→

Terms & Conditions of Participation

Please read the terms and conditions carefully as it includes important clauses such as cancellation/refund policies, liabilities and disclaimers, etc. By submitting your application and registration, you fully understand and agree to the terms and conditions.

Refund Policy: The $15.00 application fee and the $200.00 initial installment for the Delegate Package registration are non-refundable and non-transferable under any circumstances and for any reason. These circumstances and reasons may include, but are not limited to application rejection or withdrawal, registrant cancellation, medical condition, or denial of visa application with U.S. embassies. The remaining Delegate Package payment may be refunded proportionally based on the date of registration cancellation or withdrawal. For full cancellation/refund policy, please read the terms and conditions.


Application/Registration Procedure

Application

Registration

Final Admission

I. Application

Click each step to reveal more information

1. Fill out and submit the application form

The application form has three (3) parts – Applicant Information, Applicant Questionnaire, and Application Agreement Statement. Completing the form until the last part is required for the application to be submitted. Please note that you cannot save your answers at any point.

You will need to prepare the following requirements to be entered/uploaded when filling out the form.:

  • A copy of your government-issued identification card or passport (File max size: 5 MB; Filename format: Full Name_ID.jpg)
  • Passport number if you need to apply for a U.S. visa to attend the conference
  • Your answers to the application questionnaire, which will be used to evaluate your application

Applications will be reviewed and evaluated based on eligibility and criteria set by Friendship Ambassadors Foundation. Fill out the form carefully and to the best of your knowledge as it will determine your application acceptance.

2. Check your email for payment instructions

As soon as your application form is submitted successfully, you shall receive an auto-response email which will include a copy of your submitted application form and payment instruction for your application fee.

3. Pay the application fee

Follow the instruction on how to pay the application fee of $15.00 (USD) per application/applicant. This non-refundable and non-transferable application fee is required to review and process a single application. No application will be reviewed without receiving the application fee.

4. Wait for the status of your application

Applications will be reviewed upon receipt of the application fee and on a first-come first-served basis. Submission of the application form and fee do not automatically guarantee acceptance of the application. Your application will be evaluated based on our eligibility and application selection criteria. You will receive an email regarding the status of your application (accepted, pending, rejected) within 3 business days after your application is reviewed. Once your application is accepted, you will be instructed to proceed to the next steps for registration.

II. Registration

Click each step to reveal more information

1. Submit the Delegate Package payment

Follow the instructions from your application acceptance email on how to make the payment for the Delegate Package registration.

A minimum installment of $200.00 is required (upon application acceptance or before January 7, 2018) to begin registration and secure a space for the Delegate Package. Reservation confirmation (with invitation letter) will be provided once this payment is received.

The complete Delegate Package payment is due by January 15, 2018.

2. Wait for your status of your registration

Upon receipt of your Delegate Package payment, you will receive a registration confirmation email with Delegate Package reservation verification, invoice, invitation letter (for visa applicants only), and further instructions within 3 business days.

3. For visa applicants only: Apply for U.S. visa

You will receive a Formal Invitation Letter which can be used as visa application supporting document. Please note, the Formal Invitation Letter does not serve as your admission to the Youth Assembly.

If your U.S visa is granted by the embassy, please proceed to the Final Admission; if you are not able to obtain your U.S visa by first attempt, we suggest that you reassess your application requirements if there are any insufficient documents and decide whether you wish to apply again. Otherwise, you may apply for the Youth Assembly again in the near future. Unfortunately we will not be able to refund the $15.00 application fee and the $200.00 initial installment for the Delegate Package registration in case visa is not granted, as we have invested our efforts in processing your application and reserving services for your Delegate Package.

III. Final Admission

Click each step to reveal more information

1. Complete the Delegate Package payment

Follow the instruction on your invoice for paying any outstanding balance for the Delegate Package registration. The deadline to complete the payment is by January 15, 2018.

2. Receive Formal Admission Letter

Once your Delegate Package payment is complete, you will receive a Formal Admission letter within 3 business days.

3. Check-in with Formal Admission Letter

Print or save a copy of your Formal Admission Letter and present it to the Youth Assembly Representatives on the day of check-in. The Formal Admission Letter will serve as your admission to the Youth Assembly.

4. Check emails frequently for important announcements before departure.

The Delegate Package itinerary and the event preparation guide will be provided approximately two (2) weeks prior to the event.


Take the first step by filling out the application form here.