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Delegate Package >> Group Application

To book a Delegate Package for a group for the 2018 Winter Youth Assembly, please read the following information carefully. Before applying and registering, please make sure you fully understand and agree to the terms and conditions as well as the application and registration procedures. If you need any clarifications or have questions or concerns, we recommend that you contact us or read FAQs before applying. You can reach us via email yapackage@faf.org.

Important Notice - Please Read

Applicants can register as a group if there are ten (10) or more members.  A group leader should be assigned to facilitate the group’s application and registration process.  

The role of the group leader is to:

  • Fill out the initial group application form
  • Collect and submit the following from each group members once the initial group application is accepted:
    • Application forms  
    • Application fees of $15.00 per group member
    • Government issued identification document or passport
    • Group member roster form
  • Collect and submit the Delegate Package payment from group members whose applications are accepted
  • Distribute the registration confirmation documents to each accepted group members

Group Benefit

Groups will get one (1) complimentary Delegate Package (based in double occupancy) for every 15 paid group members.  

Key Dates

For Early-Bird Conference Registration only

  • October 16, 2017: Application opens
  • December 31, 2017: Application closes (with $15.00 application fee)
  • January 7, 2018: Registration deadline ($200.00 Delegate Package initial payment)
  • January 15, 2018: Final admission deadline (remaining balance or complete Delegate Package payment)

Fees

  • Application Fee:
    • There is no cost associated with submitting the group application. However, once the group application is accepted, a non-refundable and non-transferrable $15.00 application fee per group member is required to review and process each group member’s application.
    • Submission of the application form and fee do not guarantee application acceptance nor complete the registration for the Youth Assembly Delegate Package.
    • Only accepted applicants will be provided with further instructions on how to proceed with registration and payment for the Delegate Package. Please DO NOT submit the Delegate Package payment prior to application acceptance.
    • The last day to submit the application for the Delegate Package is by December 31, 2017.
  • Delegate Package Payment:
    • The Delegate Package cost is $1,150 per person for double occupancy (accommodation room with 2 paying registrants); $1,450 per person for single occupancy (accommodation room with 1 paying registrant).
    • Accepted applicants (registrants) can submit the Delegate Package payment in two (2) installments:
      • $200.00 per person due upon application acceptance. This initial payment is required to make registration and secure a space for the Delegate Package. Reservation confirmation (with invitation letter) will be provided once this payment is received. The latest day to submit the initial installment is by January 7, 2018;
      • The remaining balance payment ($950/$1,250 depending on room occupancy choice) is due by January 15, 2018. This payment is required to complete the Delegate Package payment and registration. Formal Admission Letter will be provided once this payment is received. 
    • Accepted applicants (registrants) can also choose to submit the Delegate Package payment in full at once by January 15, 2018.
    • Please note that the United Nations or any of FAF’s program partners are not in anyway involved in the application or registration processes.
  • What do the application and administration fees cover?
    • While there is no registration fees required to take part in meetings or events that take place inside the United Nations Headquarters, these non-refundable fees are collected by Friendship Ambassadors Foundation (the organizers), in order to cover the costs of general administration and management of the event, which include but are not limited to staff support, venues, logistics, security requirements, and other Delegate Package service related fees.

Visa support

International applicants who are based outside of the United States are responsible for obtaining their own visa to travel to the US. Please note that Friendship Ambassadors Foundation’s responsibility is limited only to supplying the invitation letter. Read FAQs→

Terms & Conditions of Participation

Please read the terms and conditions carefully as it includes important clauses such as cancellation/refund policies, liabilities and disclaimers, etc. By submitting your application and registration, you fully understand and agree to the terms and conditions.

Refund Policy: The $15.00 application fee and the $200.00 initial installment for the Delegate Package registration are non-refundable and non-transferable under any circumstances and for any reason. These circumstances and reasons may include, but are not be limited to application rejection or withdrawal, registrant cancellation, medical condition, or denial of visa application with U.S. embassies. The remaining Delegate Package payment may be refunded proportionally based on the date of registration cancellation or withdraw. For full cancellation/refund policy, please read the terms and conditions.


Application/Registration Procedure

Application

Registration

Final Admission

I. Application

Click each step to reveal more information

1. Fill out and submit the group application form

The group leader should prepare the following materials which needs to be entered/uploaded when filling out the application form:

  • Copy of the group leader’s government-issued identification card or passport (File max size: 5 MB, Filename format: Full Name_ID.jpg)
  • Group leader’s answers to the Group Information & Questionnaire, which will be used to evaluate your group’s eligibility

The application form has three (3) parts – Group Leader Information, Group information & Questionnaire, and Application Agreement Statement. Completing the form until the last part is required for the application to be submitted. Please note that you cannot save your answers at any point, therefore we highly recommend that you prepare the required materials enumerated in before proceeding.

Applications will be reviewed and evaluated based on eligibility and criteria set by Friendship Ambassadors Foundation. Please fill out the group form carefully and to the best of your ability as it will determine your group’s acceptance to the conference.

2. Wait for the status of your group application

Applications will be reviewed on a rolling basis and in order of submission. Your group application will be evaluated based on the eligibility and selection criteria. You will receive an email regarding the status of your application within 3 business days of submitting the form. Only accepted group applicants should proceed to Step 3. If your group is accepted, you must complete the remaining steps in order to complete your group's registration.

3. Pay the application fees, submit group member application forms and other group requirements

If your group application is accepted you will be receiving an email with instructions on completing the application fees, submitting application forms for each of your group members, and providing other requirements for each of your group members. Please make sure to follow the instructions carefully.

Please note that the application fee of $15.00 (USD) per group member is required to review and process the applications. No group member applications will be reviewed without receiving the application fees per group member.

4. Wait for the status of the group member applications

Group member applications will be reviewed upon receipt of the application fees and other requested materials. Submission of the group member application forms and fees do not automatically guarantee application acceptance. Each of your group member's application will be evaluated based on our eligibility and application selection criteria. You will receive an email regarding the status of your group member applications (accepted, pending, rejected) within 3 business days after the applications are reviewed. An email will be sent with the decision and further instructions on how to proceed to the next steps of the registration process.

II. Registration

Click each step to reveal more information

1. Submit the Delegate Package payment

Follow the instructions from your group member applications acceptance email on how to make the payment for the Delegate Package registration.

A minimum installment of $200.00 is required (upon application acceptance or before January 7, 2018) to begin registration and secure a space for the Delegate Package. Reservation confirmation (with invitation letter) will be provided once this payment is received.

The complete Delegate Package payment is due by January 15, 2018.

2. Wait for your status of your registration

Upon receipt of your group members’ Delegate Package payment, you will receive a registration confirmation email with Delegate Package reservation verification, invoice, invitation letters (for visa applicants only), and further instructions within 3 business days.

3. For visa applicants only: Apply for U.S. visa

You will receive a Formal Invitation Letter which can be used as visa application supporting document. Please note, the Formal Invitation Letter does not serve as your admission to the Youth Assembly.

If your group members' U.S visas are granted by the embassy, please proceed to the Final Admission; if they are not able to obtain their U.S visa by first attempt, we suggest to reassess their application requirements if there are any insufficient documents and decide whether they wish to apply again. Otherwise, they may apply for the Youth Assembly again in the near future. Unfortunately we will not be able to refund the $15.00 application fee and the $200.00 initial installment for the Delegate Package registration in case visa is not granted, as we have invested our efforts in processing your application and reserving services for their Delegate Package.

III. Final Admission

Click each step to reveal more information

1. Complete the Delegate Package payment

Follow the instructions on the invoice on how to pay any outstanding balance for your group members for the Delegate Package registration. The deadline to complete the payment is by January 15, 2018.

2. Receive Formal Admission Letter

Once your group’s Delegate Package payment is complete, you will receive Formal Admission letters within 3 business days. Pass along the letters to each of your group members.

3. Check-in with Formal Admission Letter

Please require each of your group members to print or save a copy of their Formal Admission Letter and present it to the Youth Assembly Representatives on the day of check-in. The Formal Admission Letter will serve as their admissions to the Youth Assembly.

4. Check emails frequently for important announcements before departure.

The Delegate Package itinerary and the event preparation guide will be provided approximately two (2) weeks prior to the event.


Take the first step by filling out the application form here.