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Conference >> Group Application

To start registering a group for the 2018 Winter Youth Assembly, please read the following information carefully. Before applying and registering, please make sure you fully understand and agree to the terms and conditions as well as the application and registration procedures. If you need any clarifications or have questions or concerns, we recommend that you contact us or read FAQs before applying. You can reach us via email yagroups@faf.org.

Important Notice - Please Read

Applicants can register as a group if there are ten (10) or more members.  A group leader should be assigned to facilitate the group’s application and registration process.  

The role of the group leader is to:

  • Fill out the initial group application form
  • Collect and submit the following from each group members once the initial group application is accepted:
    • Application forms  
    • Application fees of $15.00 per group member
    • Government issued identification document or passport
    • Group member roster form
  • Collect and submit the administration fees from group members whose applications are accepted
  • Distribute the registration confirmation documents to each accepted group members

Group Benefit

Groups will get a waived administration fee for every 10 paid group members.  

Key Dates

For Early-Bird Conference Registration only

  • October 16, 2017: Application opens
  • November 15, 2017: Application (with fee) closes
  • November 30, 2017: Registration (with fee) closes
  • December 31, 2017: Admission (with U.S visa) closes

If your application is accepted, and you have finalized your registration on or before November 30, 2017, you will have the opportunity to attend a briefing or visit at a Permanent Mission to the United Nations.

Early-bird registration closes on November 30, 2017 or as soon as slots are full. Regular registration will be announced at a later date.

Fees

  • Application Fee:
    • There is no cost associated with submitting the group application. However, once the group application is accepted, a non-refundable and non-transferrable $15.00 application fee per group member is required to review and process each group member’s application.
    • Submission of the application form and fee do not guarantee application acceptance nor complete the conference registration process.
    • Only accepted applicants will be provided with further instructions on how to proceed with registration and administration fee. Please DO NOT pay the administration fee prior to application acceptance.
  • Administration Fee:
    • A $185.00 non-refundable and non-transferable administration fee per accepted group member is required to complete registration and obtain invitation letter and admission to the Youth Assembly. Groups will get a waived administration fee for every 10 paid group members.  
    • Please note that the United Nations or any of FAF’s program partners are not in anyway involved in the application or registration processes.
  • What do the application and administration fees cover?
    • While there is no registration fees required to take part in meetings or events that take place inside the United Nations Headquarters, these non-refundable fees are collected by Friendship Ambassadors Foundation (the organizers), in order to cover the costs of general administration and management of the event, which include but are not limited to staff support, venues, logistics, security requirements, and other conference service related fees.

Visa support

International applicants who are based outside of the United States are responsible for obtaining their own visa to travel to the US. Please note that Friendship Ambassadors Foundation’s responsibility is limited only to supplying the invitation letter. Read FAQs→

Terms & Conditions of Participation

Please read the terms and conditions carefully as it includes important clauses such as cancellation/refund policies, liabilities and disclaimers, etc. By submitting your application and registration, you fully understand and agree to the terms and conditions.

Refund Policy: Application and administration fees are non-refundable and non-transferable under any circumstances and for any reason. These circumstances and reasons may include, but are not limited to application rejection or withdrawal, registrant cancellation, medical condition, or denial of visa application with U.S. embassies.


Application/Registration Procedure

Application

Registration

Final Admission

I. Application

Click each step to reveal more information

1. Fill out and submit the group application form

The group leader should prepare the following materials which needs to be entered/uploaded when filling out the application form:

  • Copy of the group leader’s government-issued identification card or passport (File max size: 5 MB, Filename format: Full Name_ID.jpg)
  • Group leader’s answers to the Group Information & Questionnaire, which will be used to evaluate your group’s eligibility

The application form has three (3) parts – Group Leader Information, Group information & Questionnaire, and Application Agreement Statement. Completing the form until the last part is required for the application to be submitted. Please note that you cannot save your answers at any point, therefore we highly recommend that you prepare the required materials enumerated in before proceeding.

Please fill out the group form carefully and to the best of your ability as it will determine your group’s acceptance to the conference.

2. Wait for the status of your group application

Applications will be reviewed on a rolling basis and in order of submission. Your group application will be evaluated based on the eligibility and selection criteria. You will receive an email regarding the status of your application within 3 business days of submitting the form. Only accepted group applicants should proceed to Step 3. If your group is accepted, you must complete the remaining steps in order to complete your group's registration.

3. Pay the application fees, submit group member application forms and other group requirements

If your group application is accepted you will be receiving an email with instructions on completing the application fees, submitting application forms for each of your group members, providing copies of government issued identification cards per group member and the group members roster form. Make sure to follow the instructions carefully. Please note that the application fee of $15.00 (USD) per group member is required to review and process the applications. No group member applications will be reviewed without receiving the application fees per group member.

4. Wait for the status of the group member applications

Group member applications will be reviewed upon receipt of the application fees and other requested materials. Submission of the group member application forms and fees do not automatically guarantee the admission to the Youth Assembly. The group member applications will be evaluated based on our eligibility and application selection criteria. You will receive an email regarding the status of your group member applications (accepted, pending, rejected) within 3 business days after the applications are reviewed. An email will be sent with the decision and further instructions on how to proceed to the next steps of the registration process.

II. Registration

Click each step to reveal more information

1. Pay the administration fee

Follow the instructions from your group member applications acceptance email on how to pay the administration fee of $185.00 (USD) per accepted group member.

This non-refundable and non-transferable administration fee is required to process a single group member registration and to issue invitation letter and admission to the Youth Assembly.

Failure to submit the administration fee by the indicated date in the application acceptance email will result to your group member applications being withdrawn and registration cancellation, and your application fee will also be forfeited.

To be eligible for Early-bird benefit, pay the administration fee before November 30, 2017.

2. Wait for your status of your registration

Upon receipt of your group member administration fees, you will receive a registration confirmation email with your group member’s formal letters.

3. For visa applicants only: Apply for U.S. visa

You will receive a Formal Invitation Letter which can be used as visa application supporting document. Please note, the Formal Invitation Letter does not serve as your admission to the Youth Assembly.

If your U.S visa is granted by the embassy, please proceed to the Final Admission; if you are not able to obtain your U.S visa by first attempt, we suggest that you reassess your application requirements if there are any insufficient documents and decide whether you wish to apply again. Otherwise, you may apply for the Youth Assembly again in the near future. Unfortunately we will not be able to refund the application fees and administrative fees in case visa is not granted, as we have invested our efforts in processing your application.

III. Final Admission

Click each step to reveal more information

1. Receive Formal Admission Letter

For visa applicants only: Please provide a copy of each of your group member’s U.S. visas on or before January 22, 2018 in order to receive your Formal Admission Letter; to receive Early-bird benefit as well, provide a copy of your U.S visa on or before December 31, 2017.

2. Check-in with Formal Admission Letter

Print or save a copy of your Formal Admission Letter and present it to the Youth Assembly Representatives on the day of check-in. The Formal Admission Letter will serve as your admission to the Youth Assembly.

3. Check emails frequently for important announcements before departure


Take the first step by filling out the application form here.