STEP BY STEP PROCEDURE
Group Sign-up → Group Member Application → Group Registration → Final Admission
I. Group Sign-up
Group leaders must complete all information required in the group information form. Within 3 business days, group leaders will be provided with specific group member application link and a deadline for group members to submit their applications. Group leaders should promptly forward the application link to each group member.
II. Group Member Application
You will be instructed to read the Terms and Conditions before filling out your application form. To submit your application, you must complete all required information. Please note that you cannot save your answers at any point. Please review the application guidelines to help you prepare the requirements.
Applications will be reviewed and evaluated based on eligibility. Fill out the form carefully and to the best of your knowledge as it will determine your acceptance to the program. Submission of the form does not automatically guarantee acceptance.
Group leaders will be notified of the status of each group member’s applications, along with further instructions on June 1, 2018, 9:00 pm EST. Please do not call or email regarding the status of your application prior to this date.
III. Group Registration
1. Pay the administration fee
Group leaders must follow the instructions from the email that they received on June 1st on how to pay the administration fee of $215 (USD) per accepted group member.
This non-refundable and non-transferable administration fee is required to process a single registration and to issue invitation letter and admission to the 22nd Session of The Youth Assembly. If we did not receive the administration fees by the indicated date in your acceptance email, we will consider the applications withdrawn. To receive the early-bird benefit, please pay the administration fee by June 10, 2018.
2. Wait for your registration confirmation
Once we receive your group’s administration fee, the group leader will be notified with an email confirming your registration. This process may take up to five or more days depending on your payment method.
For U.S. visa applicants:
If your group members need to apply for a U.S. visa to attend the program, the group leader will receive a formal invitation letter for each group member after all administration fees are received. Please note that this letter does not serve as the formal admission letter, nor guarantee acceptance of your U.S. visa application.
Once your group members’ U.S. visa application is granted by an embassy, please proceed to the next step. If they are not able to obtain their visa by first attempt, we suggest that they reassess their application requirements to see if there are any insufficient documents and decide whether they wish to apply again. Unfortunately, we are unable to make any refunds in the case that visa is not granted, as we have invested our efforts in processing your application. Please review the terms and conditions here.
IV. Final Admission
1. Receive your formal admission letter
The group leader will receive all accepted group members' formal admission letters upon completion of your group registration. The group leader should forward these letters to all accepted group members.
For U.S. visa applicants:
You will receive your formal admission letter after you have provided a copy of your U.S. visa on or before July 13, 2018.
2. Check in using your formal admission letter
The group leader should remind all group members to print or save a copy of their formal admission letter and present it to the Youth Assembly Representatives on the day of check-in.
3. Check emails frequently for important announcements before departure
Take the first step:
Only one (1) form submission is allowed per group