Posted: November 7, 2016

Logistics Coordinator

We are looking for a professional-level candidate to oversee and facilitate the logistics of the Youth Assembly at the United Nations. The position is on a project basis until February 28, 2017 with the possibility of being extended. The preferred candidate should be able to start immediately and have at least 1 year of experience with conference planning and logistics coordination. 

Job Functions

  • Coordinate all aspects of the logistics for the production of the Youth Assembly conference and delegate packages, and special evening events (i.e. conference supplies, transportation, food, accommodation, etc.)
  • Seek and maintain good relationships with vendors and suppliers 
  • Oversee the processing of delegate package registrations and payment
  • Coordinate with group leaders of delegations registered for the delegate package
  • Provide prompt response to delegate inquiries by phone and email
  • Track logistical activity and develop an integrated schedule for reservations, payments, and other deadlines
  • Implement logistics onsite (at the hotel and conference venues) and ensure effective distribution and rendering of delegate package services and opportunities to participants in coordination with group leaders
  • Propose new ideas to improve the current delegate package, including the special evening events
  • Proactively handle and troubleshoot any emerging issues
  • Evaluate logistics and identify best practices to increase effectiveness and efficiency
  • Responsible for assigning tasks to a team of interns working on logistics

Qualifications

  • Bachelor’s degree from an accredited college or university
  • Minimum of 1-2 years of professional experience
  • A strong understanding of the organizational mission and the Youth Assembly at the United Nations, including knowledge of global current affairs and Sustainable Development Goals
  • Has strong cultural awareness and a global perspective
  • Skilled use of Microsoft Office Suite, particularly MS Excel
  • Strong communication, interpersonal, and leaderships skills
  • Excellent time management skills
  • Organizational and analytical skills
  • Proven ability to formulate solutions to logistical problems
  • Demonstrated ability to work closely with and relate to young audience
  • Excellent phone and email etiquette
  • Strong attention to detail
  • Ability to multitask and work under pressure
  • Reliable to lead large groups of people; Must be a people person
  • Maintain professional appearance and demeanor at all times
  • Ability to effectively manage interns and utilize their skills
  • Ability to creatively work within budget limitations

To apply

Please send an email to victor[at]faf.org with a copy of your resume and at least two (2) references from former professional or academic employers.